enterprise search engineers

Abstract: Retrieval-Augmented Generation (RAG) systems over enterprise knowledge bases must ingest heterogeneous document formats -- PDFs, Word documents, presentations, and scans -- whose content is locked inside complex visual layouts, multi-column pages, and dense tables. Rule-based extraction and OCR destroy reading order, flatten tables, and lose heading hierarchy, while fully agentic chunking over extracted text incurs high token costs and hallucination risk. We present Document Retrieval-Aware Chunking (D-RAC), an extension of our Web Retrieval-Aware Chunking (W-RAC) framework to arbitrary document formats. D-RAC first normalizes any input document into PDF, exploiting the fact that virtually every format has a faithful, deterministic PDF rendering. A single multimodal LLM pass then converts rendered pages into retrieval-optimized Markdown -- rewriting tables as self-contained prose statements and preserving heading hierarchy -- after which chunking proceeds exactly as in W-RAC: deterministic parsing into ID-addressable units followed by lightweight LLM-based chunk planning over identifiers rather than text. Source text is never regenerated during chunking, preserving W-RAC's cost, determinism, and observability benefits while unlocking every renderable format as a first-class input. On the 236-document, 795-page PDF subset of the RAG-Multi-Corpus benchmark spanning five enterprise domains, D-RAC converts and chunks the entire corpus in 72 minutes with zero errors, producing 1,748 retrieval-ready chunks. Compared to agentic chunking with frontier LLMs, D-RAC reduces chunking-stage output tokens by 95.7%, cutting chunking cost by 77.8% (GPT-4.1 pricing) to 85.6% (Gemini 2.5 Pro pricing) and chunking time by 75%. D-RAC scales linearly to documents of 500+ pages.

Abstract: Recent visual document retrieval (VDR) systems such as ColPali use multi-vector page embeddings, in which patch-level vectors enable fine-grained evidence matching but incur substantial index storage and MaxSim scoring overhead. Post-hoc merging offers a practical route to efficient VDR by reducing this cost without retraining the retriever, but its uniform reconstruction objectives are poorly aligned with the sparse, non-uniform patch usage induced by late-interaction retrieval. Under aggressive compression, this misalignment can preserve rarely used patches while concentrating retrieval activity on too few retained representatives. To address this misalignment, we propose Marginal-Guided Compression with Optimal Transport (MAGIC), a training-free post-hoc compressor for efficient retrieval with frozen multi-vector embeddings. MAGIC derives a MaxSim-induced compression surrogate and optimizes it through a two-marginal entropic optimal-transport formulation, where a retrieval-demand source marginal prioritizes high-use patches and a balanced target marginal regularizes retained-facet usage. Across ViDoRe benchmarks, keep ratios, and retrieval backbones, MAGIC consistently outperforms strong post-hoc compressors, with particularly large gains in the aggressive-compression regime; component ablations verify the complementary effects of its two marginals. We release the code at: https://github.com/xandery-geek/MAGIC.

Abstract: RAG systems are routinely evaluated using synthetic question sets generated from the target document corpus. While this practice provides a useful check on overall retrieval capability, relying exclusively on synthetic benchmarks can mislead under distribution shift and overstate deployment readiness. Synthetic generation spreads questions evenly across the corpus, formulating long, detailed queries; real users put most of their traffic on a few administrative and procedural topics in short queries, while also asking about matters the generator never covers at all. We demonstrate this gap on a university faculty information system, comparing 1,851 synthetic questions generated via Gemini Notebook against 322 authentic queries collected via a student survey. The synthetic and authentic query sets differ significantly: authentic queries average 6.8 words versus 15.7 for the synthetic ones, and draw from only 53 unique sources compared to 165. Consequently, configurations that appear highly effective on synthetic benchmarks experience a substantial performance drop on authentic queries. Importantly, optimizing on synthetic queries selected a higher-latency hybrid retriever. In our setting the sparse retrieval component benefited long synthetic questions but not short authentic ones, costing up to $8\times$ the latency of the fastest configuration we tested. We propose treating synthetic and authentic query sets as complementary extremes of the query-quality spectrum: synthetic data verifies maximum retrieval capacity under idealized conditions, while authentic queries test system robustness to the imprecise, underspecified inputs of real users.

Abstract: RAG systems commonly retrieve a fixed number of documents (top-k) to ground generation, but this static approach is brittle: simple queries suffer over-retrieval (adding noise and cost) while complex queries are under-retrieved, causing recall failures that cascade into incorrect answers. Motivated by the question of how many documents must be retrieved to answer an arbitrary query reliably, we propose a practical, general framework for query-adaptive retrieval depth. Offline, we estimate per-query retrieval difficulty by measuring NDCG under the default retriever and deriving a query-specific "saturation" point k* from the NDCG-k curve. Because computing these signals online is expensive, we cluster a large set of queries in embedding space and summarize each cluster with a recommended retrieval depth that targets high coverage (e.g., \textasciitilde{}95\%) using a mean-plus-variance rule. At runtime, the system assigns an incoming query to a cluster and selects the corresponding top-k in constant time. Compared with post-retrieval confidence methods that rely on clustering retrieved documents, our approach is pre-retrieval and query-centric, making it robust in heterogeneous, case-like corpora and applicable across domains such as legal, healthcare, finance, and enterprise search. Finally, this framework has been tested in full-traffic queries that improved $F_1$ by over 36\% while reducing token usage by 14\% on low-complexity clusters without accuracy loss.

Abstract: Retrieval-Augmented Generation (RAG) has empowered Large Language Models (LLMs) to tackle knowledge-intensive tasks. However, navigating global, heterogeneous knowledge bases (large-scale knowledge graphs and text corpora) for complex reasoning remains a challenge. Existing methods typically employ reactive, graph-driven exploration strategies, which blindly follow graph topology without adapting to the question context or evolving exploration progress, and lack deep bidirectional synergy between graph and text. To address these limitations, we propose CoG (Cognition on Graph), a cognitive-inspired, training-free framework for adaptive knowledge exploration. Drawing inspiration from human problem-solving, CoG performs a continuous plan-explore-reflect cycle, where it proactively formulates investigation plans, performs dual-source retrieval, and dynamically reflects on progress to adjust strategies. Crucially, it establishes deep bidirectional synergy between structured graph and unstructured text, where entities extracted from text dynamically guide graph exploration to bridge knowledge gaps. Extensive experiments on seven multi-hop QA benchmarks demonstrate that CoG significantly outperforms state-of-the-art methods while achieving superior exploration efficiency. Our code and datasets are available at https://github.com/zhougengxian/CoG.

Abstract: Retrieval-augmented generation (RAG) critically depends on retrieving the evidence necessary for effective reasoning. However, this remains particularly challenging in multi-hop question answering (QA), where supporting passages are often linked through intermediate entities and relations that must be progressively uncovered. Existing retrieval approaches typically rely on a single retrieval intent or one-shot query expansion, limiting their ability to adapt to newly retrieved evidence and potentially introducing noisy or redundant retrieval signals. To address these limitations, we propose a training-free multi-hop retrieval framework that integrates evidence-conditioned exploration, passage-specific contrastive refinement, and coverage-aware final ranking. During offline indexing, the framework constructs passage-specific contrastive facets that characterize each passage relative to its semantically similar neighbors, providing fine-grained signals to distinguish closely related candidates. At inference time, the framework iteratively retrieves evidence, generates probes targeting unresolved information needs, refines candidate relevance using the contrastive facets, and selects a complementary set of passages that collectively cover diverse evidence-seeking intents. Experiments on MuSiQue, HotpotQA, and 2WikiMultihopQA demonstrate consistent improvements in retrieval quality and downstream QA performance over baselines.